Receiving goods
Overview
Deliveries are recorded as goods receipts against the purchase order: open the PO, receive, and record what actually arrived per line. A PO can take any number of receipts — partial deliveries are the norm, not the exception — and each receipt shows who received what, when, into which warehouse.
Short, over, and damaged
Received quantity is what's on the dock, not what's on the paper. Short deliveries leave the PO line open for the remainder; over-deliveries and damage are recorded as found. The PO's received-vs-ordered position is always visible, and the gap is exactly what a short-close releases back to the budget if the rest is never coming.
Straight into inventory
For organisations with the Inventory module, every received SKU line posts an inventory receipt automatically — stock on hand rises in the receiving warehouse and the movement lands in the ledger at the PO's cost, feeding the moving-average valuation. No re-keying between purchasing and stock. See Stock and movements.
What receiving unlocks
Receipts are one leg of invoice matching — the supplier's invoice is checked against what was ordered and what was received, so you never pay for goods that didn't arrive. Receipt history also feeds each supplier's on-time delivery scorecard.
Related guides
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